When you go into, as well as refine hands-on invoices, you need to be familiar with how the system utilizes invoice dates, as well as general ledger dates. You must additionally be familiar with the file types that the system designates for billing, as well as receipt documents.
Invoice Dates and General Journal Dates
When you get in a receipt, you have to enter both an invoice date and a general ledger day.
Invoice Date
The day you go into for the invoice date can be the day you got in the receipt into the system or the day on the customer’s check. The system does not utilize the invoice date for any kind of audit function. The system maintains this date for details only.
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General Journal Day
The system utilizes the basic ledger day for currency exchange rate estimations, to identify whether a discount is earned, as well as to upgrade account info when you upload the invoice. Because the system uses the general journal day for many reasons, you can not alter the general journal day after you go into the receipt.
Document Kind
The system utilizes file types to recognize invoice and invoice transactions. Since document types become part of the key data that the system makes utilize of for situating transactions, you should understand how the system appoints, as well as uses record types.
Billing Document Kind
Billing paper kinds can be user-defined or system-defined, RR, for instance. Invoice transactions can exist in the system autonomously, that is, they are not dependent upon the presence of various other deals. The system stores billings in the customer journal table.
The system assigns the document kind for all receipt deals. Invoices cannot exist without an equivalent document in the customer journal table. The paper kind that the system appoints to an invoice is stored in the matching document type field unless the receipt generates an invoice document. Billing records that are created from the receipt programs consist of:
- Unapplied invoices, or RU
- Reductions, or R5
- Chargebacks, or RB
- Drafts, or R1
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